Backup email accounts in Microsoft Outlook 2003

How to backup email accounts in Microsoft Outlook 2003?

This question was bugging me like hell when I was taking backup of my outlook data today.

I took backup of all the folders, rules but I could not find any option to take backup of email accounts.

I googled for quite some time but could not find anything…
I knew there was a registry key for this but it wasn’t so easy to find….
after digging the net / google for more than 30 minutes, I finally found the way to do it…

Just locate the following key in registry (start - run - regedit):

HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

Then right click on the key, outlook and select option, Export…save it anywhere you want…
and run it while restoring your outlook.

This will restore your old outlook profile with all email accounts and rules.
But, you will have to enter passwords for the accounts again. It does not store the user passwords.

I hope this helps people like me..who are lazy to create the email accounts again… :D



Category : Tips, Tutorials .
Date : March 7, 2006 | RSS 2.0. | trackback

37 Responses

    kato says
    07-Mar-2006 at 6:08 am

  1. you think you are lazy i dont even create any accounts in Outlook i feel its better to look in the mail itself. hehe i am more lazier

    2. Shibani says
    08-Mar-2006 at 9:44 am

  2. deepu, text is getting cut in this post eg. digging ka spelling is diggi and even the 1st line….thght i’d tell u. DONT POST THIS!

    3. Deep says
    08-Mar-2006 at 10:02 am

  3. I donno why its showing like that to u..spelling is also correct…i guess it time to switch to IE6 or latest version of FF :)

    4. Shibani says
    08-Mar-2006 at 3:08 pm

  4. im using IE 6 n y d hell didya post tht comment! Nikal usko!

    5. Deep says
    08-Mar-2006 at 3:11 pm

  5. haha then windows 98 suck lol

    6. Shibani says
    09-Mar-2006 at 11:24 am

  6. Dammit! I’m using windows XP Professional. Its getting cut in IE 6 and FF 1.5 n stop posting this

    7. Deep says
    09-Mar-2006 at 11:51 am

  7. How come windows xp? :P to be frank there is nothing wrong in the layout as far as i know. It doesnt cut anything here…so may be its some other issue which is causing it…

    8. Ashish says
    09-Mar-2006 at 3:06 pm

  8. Ahhh!! Deep at last you found out the way. Your struggle for 2 hours came to a successful end :D

    9. Shibani says
    09-Mar-2006 at 8:56 pm

  9. mailing u the screenshot, wiseman! its getting cut, still…

    10. Ashis says
    10-Mar-2006 at 12:38 pm

  10. Outlook 2003…..Whats that?
    I use Opera M2 :D
    Never worried bout any kind of Look….M2 Rocks!

    11. Shibani says
    11-Mar-2006 at 10:03 am

  11. Ok, confusion in the posts…2 posts hve been mixed up!

    12. maybei'mwrongidon'tknow says
    04-May-2006 at 4:52 pm

  12. Did any of this make sense to you freaks? What about using the export feature in outlook to backup emails? Or saving the .pst file, guess we need to google more

    13. Deep says
    04-May-2006 at 10:28 pm

  13. kiddo, do you even know what is written in the post? do you know that you CANNOT export emil account settings, rules in outlook? Get your facts straight and then reply with your childish comments…

    ,pst file will take backup of the mail data not email accounts…

    14. Jackson says
    17-Jul-2006 at 10:05 pm

  14. I want to take a email backup of my emails?
    How do I do this?

    15. chr15b says
    07-Aug-2006 at 7:53 pm

  15. use the import/export feature of outlook :P

    16. Mouse Clone says
    21-Aug-2006 at 8:08 am

  16. [...] Who is Deep - Google Search Eolsoft - Google Search MSN.org - Google Search [...]

    17. Neerb says
    19-Sep-2006 at 2:14 pm

  17. Apparently, there’s a feature in Microsoft Office 2003 to import/export settings like accounts.
    “Microsoft Office 2003 Save My Settings Wizard” in the “Microsoft Office Tools”.
    This will save all the mail accounts as well as other settings in Office.
    But if you want to use this feature to transfer your settings and accounts to a new computer, I think it will do the trick.
    Unfortunately, I didn’t test it yet (will do soon).
    Hope it helps.

    18. Dmitry says
    27-Oct-2006 at 1:57 pm

  18. Thnax this is very usefull info

    19. Ben says
    07-Nov-2006 at 12:00 am

  19. Please add 1 and 1??? Anyway, thanks for postion this assistance. We’re swapping one computer to another and this worked very well. BTW Add the part that the final reg were about 17 lines down that contained the email accounts (what I was looking for) thanks!!

    20. Senthil Kumar says
    01-Dec-2006 at 6:03 pm

  20. Both the options - exporting / importing the registry key “HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook” and the “Microsoft Office 2003 Save My Settings Wizardâ€Â? in the “Microsoft Office Toolsâ€Â? exports the account settings but without the passwords. You will have to type them again

    Saxon Computer Centre
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    148, Ebrahim Saheb Street, Parallel to Commercial Street
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    Email : saxon@vsnl.com

    21. FLSH says
    03-Feb-2007 at 7:02 pm

  21. This also works for Outlook 2007, thanks a lot :)

    22. Peter says
    30-Jun-2007 at 5:49 pm

  22. Hi,

    Thanks - This was just what I needed … Since XP and Office often craches and need a re-install!! (Bye bye weekend)… :) I found this JUST the thing i need to restore all my emails!!

    Thanks!!

    Peter

    23. Covani says
    20-Jul-2007 at 8:05 pm

  23. Hey,

    Googl’n has taken me to your site. I was looking for same solution for Outlook 2007.

    The registry file is the same but the path is different in Windows Vista.

    HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem

    Hope this helps someone..

    Chrs.

    24. Charles says
    11-Aug-2007 at 11:17 am

  24. Do NOT use the Microsoft Office Tool to save Outlook 2003 Email Account settings from Office XP to move to Outlook 2003 on Vista. Somehow Microsoft screwed this one up big time. Now Outlook 2003 on my new Vista machine won’t start and displays an error message “Can’t find Outlook1.pst”. I did use a PST file to move over the email addresses and mail, but the names of both PST files was NOT Outlook1.pst. Wow can you imagine the richest business in the world can’t even figure out how move email address setting between on f’n version to another. Man Microsoft really, really sucks. But, that is why we have laws against monopolies. I just wish it would be imposed to break up this nightmare of a blood sucking corporation.

    25. 19 Inches Wide » Blog Archive » MS Outlook Profile Settings says
    25-Aug-2007 at 10:16 am

  25. [...] Who is Deep - Google Search Eolsoft - Google Search MSN.org - Google Search [...]

    26. Bob Ross says
    19-Sep-2007 at 4:31 pm

  26. I have no idea why they have removed the option to back up mail account settings in Outlook 2003 but it is a pain in the back side.
    Thanks for you tutorial.
    It did exactly what I wanted.

    27. Jet says
    21-Sep-2007 at 8:09 am

  27. Wow Thanks a lot for the info.!!

    28. LJitMan says
    02-Oct-2007 at 11:33 pm

  28. Thanks! As a fellow lazy IT man, I was scratching my head at this one. I guess I could have searched the registry for one of the profiles, and that would have lead me there quicker………but why do that when google will do it for you!

    29. Mooch says
    05-Oct-2007 at 5:18 am

  29. super duper…great stuff

    30. Jet says
    05-Oct-2007 at 11:44 pm

  30. Great job :)
    Thanks a loooot !!!

    31. huntedman says
    22-Oct-2007 at 5:44 pm

  31. thanks, thanks and thanks

    32. stufff says
    27-Oct-2007 at 4:56 am

  32. Thanks a lot, this is exactly what I was looking for.

    33. birgin says
    29-Dec-2007 at 6:33 pm

  33. Thanks, a lot.
    There must be a way to store the passwords, too.

    I found something on the net.
    Start > All Programs > Microsoft Office > Microsoft Office Tools > Microsoft Office 2003 Save My Settings
    (or something like this, I found it in Turkish)

    Now, we can backup and restore the settings…

    (I don’t try it, yet)

    34. Guptan says
    15-Feb-2008 at 12:46 pm

  34. Very good..thanx

    35. Farhat Ullah says
    15-Apr-2008 at 6:37 pm

  35. Hi ,

    Ur hints is very useful for me …..Thanks A Lot

    Thanks once again
    Farhat Ullah

    36. [Guida] Come eseguire il backup di Microsoft Outlook | myTechnology says
    11-Jul-2008 at 4:35 pm

  36. [...] problemi più gravi di un banale backup. Se proprio siete “de coccio” provate a leggere qui o qui dove si menziona la chiave di registro, ma considerate il fatto [...]

    37. Punez! says
    12-Jul-2008 at 8:53 pm

  37. Oh man!
    Thanks a lot!
    I hope it works when I reinstall windows! ;)
    You’re the best bro.

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